Who we're looking for
You'll be running branding and website projects from kick-off all the way through to launch, working with clients across Poland, Europe and the US.
And by a lot, we mean a lot. Usually ten or more projects running in parallel, not just two or three.
English is part of our everyday work. It's not only what we use when talking to international clients. Our Slack conversations, documentation, meetings and most of our day-to-day communication happen in English too.
You'll be responsible for making sure projects move forward: keeping an eye on timelines and hour budgets, staying close to the client, and making sure designers and developers have what they need to do their work.
You won't be expected to make the design decisions. That's the Head of Design's responsibility. Pricing and contracts are handled by the Delivery Manager. Your role is to keep the project organised, moving and heading towards the finish line.
We're looking for someone interested in a long-term B2B collaboration. Services are delivered remotely, with participation in project meetings where the nature of the project requires it.
What we need
Essential
You've worked in an agency, studio or software house before. You know what it's like to have several projects going on at once and keep all of them moving. We're not particularly interested in how many years you've had on your CV. We're more interested in the pace and kind of work you're used to.
You use English comfortably every day. You'll be speaking and writing in English every day, so you need to feel comfortable doing both.
Autonomy. When something comes your way, you know how to ask the right questions, figure things out and come back with a solution. You don't need someone else to make every decision for you.
Precision. You pay attention to the details. Tasks are up to date in ClickUp, hours are logged, decisions are written down and everyone knows what's happening. When something changes the timeline or scope, you make sure people involved in the process know about it.
Budget awareness. You understand project budgets, keep an eye on the hours we're spending compared with the original estimate. If a project starts getting tight, you flag it early.
You stay calm when things get difficult. A client is unhappy. A deadline is slipping. A designer has too much on their plate. These are the moments when we need you to bring some clarity and keep things moving.
You're comfortable saying "no" when you need to. Sometimes the right answer is simply "no". Sometimes it's: "Yes, we can do that, but it will take more time and more hours."
You know your way around project management tools. We use ClickUp. If you've used something similar, that's completely fine. We just want you to be able to get comfortable with our setup quickly.
Nice to have and genuinely useful
And, just as important: communication
What you'll be doing
You'll be responsible for keeping your projects moving and making sure everyone knows what is happening.
Managing projects in ClickUp: tasks, estimates, deadlines and any changes that come up along the way.
Keeping an eye on project hours and speaking up before the budget becomes a problem.
Keeping in touch with clients in both Polish and English. You'll be sharing updates, confirming decisions, sending change lists and sharing preview links.
Following up when you're waiting for feedback or a decision from the client. If something gets stuck, you don't just point it out, you suggest a practical way to get things moving again.
Making sure anything that goes to the client has been reviewed internally first.
Working with developers to get projects launched and properly handed over.
Noticing when a client asks for something that wasn't part of the original scope and raising it before it quietly turns into unpaid work.
Keeping a clear written record of what was agreed. After every client meeting, you'll share a short summary in the relevant channel.
Getting involved in our own internal projects too. We like trying new tools and new ways of working, and you'll have a real opportunity to influence how the studio works.
What you can decide yourself
You run your projects without checking in on every step. Within the agreed scope and deadline, you decide:
How you organise and schedule the work.
How you handle day-to-day communication with clients.
When meetings happen and how you keep clients updated.
Whether an internal deadline needs to move, as long as the client-facing deadline stays on track.
When a revision makes sense within the project's budget and the capacity we've already allocated.
You'll work with the Delivery Manager when something has a bigger impact on the project, for example:
Changing a deadline that has already been communicated to the client,
Going more than 10% over the agreed hour budget,
Requests that fall outside the agreed scope,
Or needing additional people or hours.
Skillset
Tools you'll work with
What we offer
Full ownership, with support to grow
Compensation for services provided. 48–60 PLN net per hour, depending on experience, based on full project availability.
Real room to make decisions. You're running your projects, not passing messages between people.
Interesting projects and clients. You'll work with ambitious companies from Poland, Europe and the US, from Y Combinator startups and leading US VC-backed companies to Polish publicly listed companies and global enterprises. You'll get to work on ambitious projects, meet smart people and stay close to what's happening in AI and emerging technology.
A team that's genuinely good to work with. We care about doing good work, but we also care about how we work together while doing it.
You'll work closely with the Delivery Manager, CEO, Head of Sales, and Head of Design.
Support for your growth. If there's a skill you want to develop, we'll support you in getting better at it.
Industry events and initiatives worth your time. We'd rather send you somewhere useful than make you collect certificates for the sake of it.
A network of people with different expertise. You'll have access to experts who work with Visux and can bring different perspectives and skills to the projects we work on.
A flexible way of working together. We're open to finding a setup that works well for both sides.
